MeetingsHOA meetings are an important way for homeowners to stay informed, ask questions, and participate in community decisions. Regular board meetings, annual meetings, and committee meetings are open to residents and follow established agendas to ensure transparency and effective governance. We encourage all homeowners to attend, stay engaged, and have a voice in the direction of our neighborhood.
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Types of Meetings
Our community hosts several types of meetings throughout the year to keep residents informed and involved. Whether in-person or virtual, these meetings offer valuable opportunities to stay connected and contribute to the neighborhood’s success.
Board MeetingA regular and formal gathering where the HOA board conducts official business and makes decisions regarding HOA operations and governance.
Attendance: Open to all homeowners. Participation: Homeowners may attend but may not participate unless an open forum is on the agenda. Notice Requirements: Reasonable notice must be given to all members, typically at least 3 days before the meeting. The notice must include date, time, location, and agenda. Annual MeetingA yearly meeting where homeowners vote on board members and other significant issues.
Attendance: Open to all homeowners. Participation: Homeowners can participate in the meeting and vote on issues raised. Notice Requirements: Notice must be given at least 10 days but not more than 50 days before the meeting. Special Meeting - Board of DirectorsA formal gathering called for specific purposes outside the regular meeting schedule.
Attendance: Open to all homeowners. Participation: Homeowners may attend but may not participate unless an open forum is on the agenda. Notice Requirements: At least forty-eight (48) hours prior to the time of the holding of the meeting. |
Town Hall MeetingAn informal meeting where homeowners can voice concerns and ask questions. The purpose is to foster communication between the board and homeowners.
Attendance: Open to all homeowners. Participation: Homeowners are encouraged to participate. Notice Requirements: There is no statutory requirement. Best practice is at least 10 days' notice prior, and the notice should include the date, time, place, and purpose of the meeting. Organization MeetingThe first meeting of the newly elected board's term after the annual meeting to organize and elect officers.
Attendance: Open to all homeowners. Participation: Homeowners may attend but may not participate unless an open forum is on the agenda. Notice Requirements: Notice must be given at least 10 days but not more than 50 days before the meeting. Special Meeting - MembersA meeting to allow homeowners to meet for any purpose called by at least 20% of homeowners.
Attendance: Open to all homeowners. Participation: Homeowners can participate in the meeting and vote on issues raised. Notice Requirements: Must be provided by the board within 30 days of the request and the meeting must be at least 10 days but not more than 50 days after the notice. |
Meeting Schedule & Notices
Regular Board of Directors meetings are held on the first Wednesday of each month, unless otherwise noted. These meetings are open to all homeowners and cover community updates, finances, maintenance, and project planning. The Annual Meeting is held on the second Tuesday of May each year, followed by the Organizational Meeting, where board roles are assigned.
All meeting dates are posted on the community calendar, and if a detailed agenda is available, it will be shared in advance to help residents prepare and participate. Be sure to check back regularly for notices, schedule changes, or additional meeting details. Your involvement helps keep Oak Hills strong and connected.
All meeting dates are posted on the community calendar, and if a detailed agenda is available, it will be shared in advance to help residents prepare and participate. Be sure to check back regularly for notices, schedule changes, or additional meeting details. Your involvement helps keep Oak Hills strong and connected.
Meeting Agendas
To promote transparency, consistency, and effective governance, all HOA meetings follow a standard agenda format based on the type of meeting being held. Agendas help ensure that important topics are addressed, discussions stay focused, and homeowners have the opportunity to stay informed and participate when appropriate. Meeting agendas are prepared in advance and shared with the members prior to the meeting.
The following agendas are starting points for the different meeting types:
The following agendas are starting points for the different meeting types:
Board Meeting
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Annual Meeting
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Organization Meeting
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Meeting Locations
HOA meetings are held in the community room or via Zoom. The confirmed meeting location and virtual access details will be available on the community calendar. Whenever possible, we offer a hybrid format to provide the greatest opportunity for all homeowners to attend and participate.
Meeting Minutes
Stay informed about the decisions and discussions that shape our community. Here you’ll find the official minutes from recent HOA board meetings, including updates on projects, financial reports, and community issues. Meeting minutes are published to promote transparency and keep all homeowners engaged.
2025
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2024
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2023
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2022
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2021
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If you are looking for meeting minutes prior to 2021, please visit our Contact Us page and submit a request including the month and year needed.